How to Use Chat (Copilot) in Microsoft Word (2025 Complete Guide)

Learn how to write faster, edit better, and work smarter with AI in Microsoft Word.

Introduction

Microsoft Word has evolved far beyond a simple typing tool. In 2025, one of its most powerful new features is Copilot Chat—an AI assistant built directly into Word that helps you write, rewrite, summarize, edit, and generate ideas instantly. Whether you are a student, content creator, business owner, or everyday computer user, Copilot in Word can save you hours of work.

In this guide, you will learn step-by-step how to use Chat in Microsoft Word, the benefits of AI writing, and practical tips to boost your productivity.

What Is Copilot Chat in Microsoft Word?

Copilot Chat is an AI-powered assistant integrated inside Microsoft Word for Microsoft 365 users. It lets you communicate with an AI chatbot directly within your document. You can ask it to:

• Write content

• Improve or rewrite text

• Fix grammar errors

• Summarize long pages

• Generate reports, letters, or emails

• Create ideas and outlines

• Explain sentences or topics

Think of Copilot as your personal writing assistant that works inside Word without needing any external apps.

How to Access Copilot Chat in Microsoft Word

Using Chat in Word is simple. Follow these steps:

1. Open Microsoft Word (Microsoft 365 version)

Copilot Chat is available in:

• Word for Microsoft 365

• Word 2021 (limited features)

• Word online

If you are using Word 2016 or 2019, you must upgrade to access full AI features.

2. Look for the “Copilot” or “Chat” Button

You will find it:

• On the Home tab

• On the right-hand sidebar

• Or as a small sparkle icon in the toolbar

Click it to open the AI chat panel.

3. Start Typing Your Request

You can type commands like:

• “Write a short introduction for a school project on climate change.”

• “Rewrite this paragraph to sound more formal.”

• “Explain the meaning of this sentence.”

• “Summarize this page in 5 bullet points.”

Copilot will generate instant results based on your request.

9 Powerful Ways to Use Chat (AI) in Microsoft Word

1. Write Content Automatically

Need a letter, article, proposal, or essay?
Simply ask:

“Write a 300-word article on the benefits of exercise.”

Copilot will generate a clean draft you can edit.

2. Rewrite or Rephrase Text

If your writing sounds too simple or too casual, Copilot can rewrite it:

“Rewrite this paragraph to sound professional.”

You will receive polished, high-quality content.

3. Fix Grammar and Improve Readability

Copilot acts as an advanced editor that can:

• Correct grammar mistakes

• Improve sentence structure

• Change tone to formal or friendly

Just highlight text and type:

“Fix grammar and improve clarity.”

4. Summarize Long Documents

Whether you’re reading reports, assignments, or articles, Copilot can summarize:

“Summarize this page in 5 bullet points.”

This is perfect for research and studying.

5. Generate Outlines and Ideas

Planning a project? Copilot can brainstorm ideas:

• Blog outline

• Business proposal structure

• School project ideas

• YouTube video script

• Ebook chapter outline

Example:

“Create an outline for a business plan for a food delivery service.”

6. Create Instant Email Templates

Need a quick professional email? Ask:

“Write a polite email requesting a meeting.”

Copilot instantly creates a complete email that you can paste anywhere.

7. Translate Text

Copilot can translate paragraphs into multiple languages. Example:

“Translate this text into French.”

8. Explain Complex Sentences

If you don’t understand a paragraph, Copilot can simplify it:

“Explain this in simple English.”

9. Format Content

Copilot can help you create:

• Bullet lists

• Table formats

• Professional headings

• Step-by-step guides

Just ask:

“Turn this paragraph into a numbered list.”

Benefits of Using Chat in Microsoft Word

1. Saves Time

Tasks that take 30 minutes can be done in 5 seconds.

2. Improves Writing Quality

Perfect grammar, clean structure, and professional tone.

3. Helps Overcome Writer’s Block

Copilot generates ideas instantly.

4. Increases Productivity

You finish more work in less time.

5. Great for Beginners & Professionals

Students, office workers, and businesses benefit equally.

Tips for Using Copilot Chat Effectively

✔ Ask Specific Questions

The clearer your instructions, the better the output.

✔ Always Review the AI Output

Make sure it matches your style and facts.

✔ Use It for Drafting — Not Final Work

Let Copilot help you start; you refine the final version.

✔ Try Different Prompts

If one result is not good, change your instructions.

Common Tasks You Can Do with Chat in Word

Here are examples you can try immediately:

• “Write a 200-word introduction about entrepreneurship.”

• “Summarize this report in 3 bullet points.”

• “Rewrite this paragraph in simple English.”

• “Fix grammar and make this sound friendly.”

• “Generate ideas for a TikTok video about fitness.”

• “Create 5 title suggestions for my article.”

Frequently Asked Questions

1. Do I need Internet for Copilot Chat?

Yes. The AI feature works online.

2. Is Copilot free?

It is included in most Microsoft 365 subscriptions.

3. Can I use Copilot on Word Mobile?

Some features exist, but full Chat is on the desktop version.

Conclusion

Copilot Chat in Microsoft Word is one of the most powerful writing tools available in 2025. Whether you're creating documents for school, business, or personal use, this AI assistant helps you write faster, edit better, and stay productive.

By learning how to use Chat effectively, you can transform the way you work and make Microsoft Word your personal writing partner.